Fixed Assets Coordinator

FIXED ASSET COORDINATOR

(VEHICLE AND EQUIPMENT)

 



NATURE OF WORK



The incumbent in this position is responsible to follow the policies and procedures of the Seminole Tribe of Florida. The individual will travel to Seminole Tribe Reservations located at Big Cypress, Brighton, Immokalee, Hollywood, Tampa and the Tribal Headquarters building in Hollywood. The coordinator will locate vehicles and equipment, identify, record and tag all information in the capital equipment schedule or program. Evaluates all facts and expenses associated with each vehicle and equipment.

 

ILLUSTRATIVE TASKS



Monitors the operation and maintenance of tribal vehicles and equipment.

 

Monitors and records detail information and locations of tribal vehicles and equipment.

 

Follows- up with department management to locate inventory missing from previous reports.

 

Controls equipment processes of the Fixed Asset Program to ensure fixed asset procedures are followed.

 

Verifies all assets are properly insured and communicates discrepancies to the Department of Risk Management.

 

Works with the Purchasing Department to ensure that all newly purchased vehicles and equipment have been correctly recorded.

 

Maintains required fixed asset transactional activity documentation files.

 

Locates vehicles and equipment. Identifies and records tag information into the capital equipment schedule.

 

Assists in the maintenance of the fixed asset vehicle. Makes sure that vehicles are returned and/or transferred in clean and usable condition.

 

Reviews maintenance service records and ensures that vehicle maintenance is kept-up as appropriate. Reports any needed repairs, dents or malfunctions to the Manager.

 

Monitors the work of other office coordinators to ensure compliance, timeliness and accuracy of work produced.  

 

Performs other miscellaneous related duties as assigned.

 

KNOWLEDGE SKILLS AND ABILITIES

Considerable knowledge of the principles of fixed asset management.Considerable knowledge of STOF governmental organization, regulations and policies applicable to fixed asset management.Knowledge of bookkeeping practices and procedures.Ability to work with a degree of independence and exercise independent judgment.Ability to effectively lead and monitor the work of others. Ability to establish and maintain effective working relationships as required by work assignments.Ability to communicate effectively in English, both orally and in writing.Ability to utilize data entry equipment and/or personal computers.Ability to travel to various STOF reservations.Ability to work flexible hours.



MINIMUM REQUIREMENTS



High School graduate, Associate’s degree preferred or any equivalent combination of training and experience. Two (2) to three (3) years of experience working with inventory/ fixed asset control,  preferably in a supervisory capacity. Some knowledge of risk management procedures and related issues. Good computer skills including Microsoft Office software programs. Excellent organizational and interpersonal skills including English written and oral communication skills. Must be able to travel and work flexible work schedules. Valid Florida driver’s license required.