Office Manager- San Francisco

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Office Manager – San Francisco

 

Peopleflex Accounting Professionals, Inc. and AC Lordi Consulting are searching for a business-oriented and success motivated individual to manage the day-to-day administrative operations in its San Francisco office. 

 

Responsibilities include:

§ Greet visitors to the office and provide necessary assistance

§ Answer phones; route to the appropriate person or assist caller

§ Interface with contractors and consultants to answer questions and provide support

§ Enter new candidate records in to database system; scan and attach completed documents and forms

§ Create HR Action forms and utilize Ceridian to process new hires, terminated employees, status changes, etc.

§ Oversee completion of New Hire paperwork in a timely manner and forward to corporate office

§ Conduct New Hire Orientations and ensure new employee(s) are properly equipped with company tools and resources on start date

§ Partner with HR department to assist employees with benefit questions

§ Create, log and maintain agreements and contracts for clients in coordination with office staff, local management and Legal Department

§ Add new contractor and consultants to payroll reporting system

§ Collect and enter weekly timesheets from contractors and consultants on billing

§ Generate invoices from payroll reporting and send to clients

§ Open and distribute mail

§ Code office invoices for payment and forward weekly to A/P department

§ Receive, log, scan and deposit payments received from clients; interface with A/R department as necessary

§ Conduct weekly collection calls to clients for outstanding invoices

§ Partner with IT and Facilities departments to order, coordinate, maintain and report issues regarding computers, telephones, office equipment, keys, etc.

§ Maintain office supplies, office machines, postage, Fed Ex accounts, etc.

§ Maintain various management reports and spreadsheets

§ Coordinate materials and supplies for internal and external meetings

§ Demonstrate respect for corporate policies and procedures

§ Support company, regional and branch initiatives

 

Requirements:

§ Bachelors Degree, preferred

§ Professional experience in accounting or finance preferred, but not required

§ Strong knowledge of MS Excel, MS Word, Lotus 123, MS PowerPoint, MS Outlook

§ Experience working with Timeslips, Ceridian, GreatPlains and a database systems, a plus

§ Proven experience supporting and providing service for multiple high level, experienced professionals

§ Desire to work in a high energy, career minded and goal oriented environment

§ Strong written and oral communication skills

 

Peopleflex Accounting Professionals provides senior to executive level direct hire search and staff augmentation support for Accounting, Finance, Tax, Internal Audit and SEC Reporting needs.

 

AC Lordi Consulting offers Accounting, Finance and Business Advisory services, along with Internal Audit and IT Audit solutions.  We provide project solutions such as SEC outsourcing, co-sourcing, accounting treatments for new pronouncements, business process re-engineering and numerous other needs to our clients using their own methodologies and tools to deliver services. 

 

Our companies are backed by Goldman Sachs and Chicago Growth Partners and we have expanded to 9 offices nationwide, including three in the Bay Area: Campbell, Walnut Creek and San Francisco.

 

Peopleflex offers a competitive base salary, exceptional benefits and a dynamic company culture.  EOE. For immediate consideration, please email your resume to Tom Siino, Market Managing Principal at tsiino@peopleflex.com or tsiino@aclordi.com .